BME Travel Funds
There are several different sources of funding (Departmental, COE, Graduate Conference Fund (GCF) and PURA) for graduate and undergraduate use for travel. The purpose of these funds is to financially assist students who are presenting their research at a conference.
Students whose home school is Biomedical Engineering and who are presenting their research at a conference will be eligible for BME Travel Funds. Eligibility for BME Travel Funds is once every fiscal year (7/1/XX-6/30/XX).
These funds are to be considered supplemental to the advisor's contribution.
Students awarded a travel fellowship, scholarship (i.e. PURA) or conference travel award will not be considered for BME Travel Funds, with the possible exception of international conference travel.
STEPS TO REQUEST FUNDING:
UNDERGRADUATE STUDENTS - PLEASE SUBMIT THE COMPLETED:
- BME application
- Work Day Spend Authorization (GT Employees Only)
- Spend Authorizations are not required for Non GT Employees
- Job aide for completing a spend authorization in Work Day can be found at the below link:
https://gatech.service-now.com/home?id=kb_article_view&sysparm_article=KB0022042 - Invitation to Present
- Email to bme-finance@bme.gatech.edu 21 days prior to leaving.
- Due to the large number of applications, students will be awarded up to $500. If you are a PURA Travel Award recipient you will only be eligible, if travel is international.
GRADUATE STUDENTS - PLEASE SUBMIT THE COMPLETED:
- BME, GCF* and COE* applications
- Work Day Spend Authorization (GT Employees Only)
- Spend Authorizations are not required for Non GT Employees
- Job aide for completing a spend authorization in Work Day can be found at the below link:
https://gatech.service-now.com/home?id=kb_article_view&sysparm_article=KB0022042 - Invitation to Present
- Email to bme-finance@bme.gatech.edu
Due to the large number of applications, students will be awarded up to $250 from the BME Department.
* Graduate Students - GCF needs the application 21 days or 15 business days prior to leaving to be considered for funding. Please provide BME travel information 30 days prior to leaving to give enough time to audit and get to GCF.
Additional information on GCF and COE Doctoral Student Professional Fund with links to the forms, can be found at http://sga.gatech.edu/g/conference-fund/.
STEPS TO REQUEST REIMBURSEMENT:
TRAVEL EXPENSE STATEMENTS ARE DUE WITHIN 30 DAYS OF THE LAST DAY TRAVELED
- Expense Report for GT Employees
- Go to Work Day in Tech works to complete your expense statement.
www.techworks.gatech.edu - Job Aide for completing an expense statement can be found at the below links.
Expense Report
https://gatech.service-now.com/home?id=kb_article_view&sysparm_article=KB0022058 - Please have all paid receipts available for upload and work tag numbers for each award payment source.
- Administrative Assistants are available to assist with preparation questions. Contact email: admins@bme.gatech.edu
- Expense Report for Non-Worker
- Administrative Assistants are available to assist in creating your non worker assignment (External Committee Member-ECM) in workday.
- Contact email: admins@bme.gatech.edu. Please include in your email copies of all paid receipts and work tag numbers (payment source) for each award .
- External Committee Members - ECM
- https://gatech.service-now.com/home?id=kb_article_view&sysparm_article=KB0021987
