BME Travel Funds
There are several different sources of funding (Departmental, COE, Graduate Conference Fund (GCF) and PURA) for graduate and undergraduate use for travel. The purpose of these funds is to financially assist students who are presenting their research at a conference.
Students whose home school is Biomedical Engineering and who are presenting their research at a conference will be eligible for BME Travel Funds. Eligibility for BME Travel Funds is once every fiscal year (7/1/XX-6/30/XX).
These funds are to be considered supplemental to the advisor's contribution.
Students awarded a travel fellowship, scholarship (i.e. PURA) or conference travel award will not be considered for BME Travel Funds, with the possible exception of international conference travel.
STEPS TO REQUEST FUNDING:
UNDERGRADUATE STUDENTS - PLEASE SUBMIT THE COMPLETED:
- BME application
- Travel Authority Request
TAR Form must be signed by advisor and student, advisor's project # to cover excess charges - TAR Form
- Invitation to Present
- BME Verification of Hotel and Airfare Itinerary
- BME Verification of Registration
- Email to studenttravel@bme.gatech.edu 21 days prior to leaving. Due to the large number of applications, students will be awarded up to $500. If you are a PURA Travel Award recipient you will only be eligible, if travel is international.
GRADUATE STUDENTS - PLEASE SUBMIT THE COMPLETED:
- BME, GCF* and COE* applications
- Travel Authority Request
TAR Form must be signed by advisor and student, advisor's project # to cover excess charges - TAR Form
- Invitation to Present
- BME Verification of Hotel and Airfare Itinerary
- Primary source of funds confirmed
- BME Verification of Registration
- Email to studenttravel@bme.gatech.edu
Due to the large number of applications, students will be awarded up to $250 from the BME Department.
* Graduate Students - GCF needs the application 21 days or 15 business days prior to leaving to be considered for funding. Please provide BME travel information 30 days prior to leaving to give enough time to audit and get to GCF.
Additional information on GCF and COE Doctoral Student Professional Fund with links to the forms, can be found at http://sga.gatech.edu/g/conference-fund/.
STEPS TO REQUEST REIMBURSEMENT:
TRAVEL EXPENSE STATEMENTS ARE DUE WITHIN 30 DAYS OF THE LAST DAY TRAVELED
- Student Employee go to Travel & Expense in Techworks to complete your expense statement online.
www.techworks.gatech.edu - Non-Student employee go to Travel Forms to complete your expense statement.
www.procurement.gatech.edu/travel/forms - Must submit original receipts (If you have copies, you must submit a justification as to why you do not have the originals). Any receipts smaller than 8 ½ x 11 must be taped to a blank sheet of paper. (Do not staple)
- If you are not claiming lodging, registration, transportation you must provide a justification.
- Please make sure you sign the travel expense statement.
- Your advisor/mentor's Administrative Assistant can assist you with putting your request together if needed.
