GT Grad Works

The GT Grad Works Interface allows faculty and their supporting staff to view and submit GRA and GA position hire requests respectively. This is a semester by semester (job management and reporting) system.




Deadlines for Support Form Completion

Students and their faculty must complete support forms by the following dates each semester/year. These deadlines are driven by the accounting processes required by Georgia Tech Payroll, Bursar’s and Georgia Tech Financial Aid Office for receipt of tuition waivers and stipend payments.

  • Fall term submit by July 1st​
  • Spring term submit by November 1st​
  • Summer term submit by April 1st


BMED Special Reporting Project Numbers

Specific project numbers have been developed for students who will be supported by Emory Funding or Sponsored Fellowship. These accounts will not generate a Personal Services Form (PSF) for hiring but will generate reports for initiating subcontracts for funding support from Emory Faculty and supplemental payments for students on fellowships.

  • Project #: 1251241 - BME Student Support - Emory MDPHD
    (Emory Direct Hire) Faculty will be contacted by a financial administrator for detail on issuing a subcontract agreement.
  • Project #: 12513349 - BME Student Support - Emory Labs/Emory Hire
    (Emory Direct Hire) Emory administrator will be contacted for hiring.
  • Project #: 12513083 - BME Student Support - FELLOWSHIPS
    (Student/Faculty self-report) Faculty will be contacted by financial administrator for details for supplemental support. 


BMED Graduate Student Guide for Completing the Support Request

All students regardless of major/program, must complete an online request for Student Support each semester. This support request serves three critical functions. First, the information submitted by the student is used by the work department to determine the appropriate stipend payment by homeschool. Second, the information is used by the student home school Graduate Program Coordinator to determine the appropriate tuition waiver for the student. Third, students should self-report all fellowship received. This data will aid in determining supplemental support (if applicable) and the application of the appropriate tuition waiver. This request must be updated each term, even if the source of funding has not changed.

Step 1: Log in:

Step 2: For new student hires (not hired previously at GT) select “Request Job for New Student” and complete available fields or “Request for Next Semester” (for continuing students) and complete available fields.

Step 3: Review Student Information and self-report fellowships.

  • Login to Passport to update your email information, if needed.
  • Contact your Academic Office to correct information, if needed.
  • Confirm existing fellowships (i.e., start/end terms and amount per term).
  • Add new fellowships not listed, if any.

Step 4: Initiate hire request:

  • Select Student: Search for your name in drop down menu.​
  • Select Advisor: Search for advisor name in drop down menu.​
  • Select Stipend Period: Select Monthly​.
  • Select % time: BME standard percent time is 33%.​
  • Select Start Term/Year: Choose from drop down term/year.​
  • Add: Comments/Attachments (i.e., fellowship award letter).

GT Grad Works


Faculty or Delegate Guide for Approving the Support Request

After students complete their support request, the system routes the request to the assigned faculty advisors for the first approval stage. Faculty members should enter support project numbers, confirm stipend amount, support period, and add any additional comments as needed.

Step 1: Log in:

Step 2: Click “My Actions” or “Manage my Graduate Students“.

Step 3: Under Manage my Graduate Students, click the appropriate Green or Blue “Action” Tab for the applicable action for each student.

Step 4: If you do not see a job request or a student that you want to continue for next semester, click “Create a Job Request” or contact the student to initiate the new hire request.


Faculty Guide for Approving the Support Request

Faculty Guide for Approving the Support Request


  • Students must personally update their support forms each term.
  • Faculty members (or their designees) approve and provide updated account details.
  • Project numbers for grants routed through Emory will not be available through GT GradWorks. Faculty should enter the appropriate Emory SmartType in Comments.
  • Strict adherence to the aforementioned deadlines by both students and faculty members is required in order for stipends and any applicable tuition waivers to be processed.

Any changes to a student’s status (e.g., receiving a fellowship after support form completion or changing the planned graduation term) should be reported to both the Academic and Finance Offices as soon as possible. Students should initiate a new request through GT GradWorks to update financial support.


Map of Coulter Department of Biomedical Engineering at Georgia Tech and Emory University

BME @ Emory

Coulter Department of Biomedical Engineering
Georgia Institute of Technology &
Emory University School of Medicine

313 Ferst Drive, Room 2127 Atlanta, GA 30332
Phone: 404.385.0124 :: Fax: 404.894.4243

387 Technology Circle NW Atlanta, GA 30313
Phone: 404.385.0124 :: Fax: 404.894.4243

BME @ Emory:
1760 Haygood Dr, Ste W 200 Atlanta, GA
Phone: 404.727.9874 :: Fax: 404.727.9873